How to Manage Your Employees in a Coworking Space?

Coworking spaces are the newest trend in the business world. It is a genius thing as not only do you save money on rent, but it can help you build an intimate bond with your employees. A coworking space involves too many businesses in one big building. That is why it requires more efforts to manage it effectively. This environment is fairly new for businesses which means that they too have limited knowledge about how to make it work efficiently.

In this article, we will look at how you can manage your business and employees better in a coworking space. But before that, we must understand the concept of coworking space.

What is the meaning of coworking space?

If you want a literal definition of this, Wikipedia defines it as ‘Coworking is an arrangement in which several workers from different companies share an office space, allowing cost savings and convenience through the use of common infrastructures, such as equipment, utilities, and receptionist and custodial services, and in some cases refreshments and parcel acceptance services.’

In other words, a bunch of people like small startups, freelancers, and entrepreneurs share separate offices in a big building. It saves their money as owning a separate big building requires more money, and it also helps them form bonds with other people. Also known as shared workspaces, they provide people with a place which is buzzing with professionals, and saves them from working out of a coffee shop or a restaurant or their home. People who work from home, but want an office must go with coworking space as they are more productive and affordable too.

When it comes to cost, there are tons of models for you to choose from. Depending on your need, you can go for a daily fee or monthly or quarterly rent or so on.

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Who uses coworking space?

Big enterprises and companies are warming up to the concept of coworking space. But it will take them a long time as the number of employees they have is huge. Hence, for now, the people who use coworking space are:

1.     Freelancers

A lot of people are working as freelancers these days. As it gives you the choice to work on your hours and projects you like. Now, having a home office is great, but if you have family, distractions will be there. Also, sometimes you wish to not work in isolation, if you live alone. With coworking space, you get privacy to work without distractions while having a chance to engage with people too.

2.     Start ups 

Start ups find coworking space as a great solution for them. they can be strapped for money, and if they have to worry less about maintaining a big building, then can invest in funding their business and make it successful. Also, they can meet other people and appeal them to be a part of their startup as an investor.

Statistics about coworking space

  • As of 2019, there are 19,000 coworking spaces locally.
  • There are 3.1 million people working in coworking spaces. Asia-pacific region registered the highest number.
  • The percentage of people who are 40 or less is 65%.
  • Freelancers make the biggest percentage of people working in shared spaces.
  • 40% of the coworking demographic is women.

(reference: SEE HERE:)

How to Manage Your Employees in a Coworking Space?

How to manage employees in coworking space?

Here are some tips to follow:

1.     Think creative solutions for team building

Team building, as we all know, is crucial for the success of any business. Building team morale and bonding becomes a little tough when you are working in a coworking space. Every employee is working with each other in close space, and there is always chatter, and noises, it can be distracting and can lead to frustration.

In such times, it is important that as the owner, you do something to build team morale. For instance, you can take the team out for lunch. Or let the ladies go for a relaxing spa outing and the boys to the golf course or so on.

It will motivate them to continue working for you, and the company even in shared spaces. Also, it helps build trust, respect, communication, and creativity, all of which are necessary, when you want a successful business.

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2.     Create a sense of community

Coworking space means that you will be working in a community, and you need to respect it. You don’t have a personal office, you have quite a few, and as a whole, you make a community. There is common stuff, common canteen, and so on. That is why you must create a sense of community. It will make working there much easier and happier.

So, have events that connect you or take part in community functions there, and so on. 

3.     Share progress and data with each other

One of the most important things that you need to do while working in a shared space is to ensure that the whole team is in the same place. So, regularly hold meetings, or use an online tool like slack that can help you keep track of the data online with access to everyone involved. When everyone is clear on the goals and what needs to happen, it becomes easier to work towards your goal. Even blogs can help with this as they have a platform to communicate and share their ideas.

Moreover, have an online attendance system so that you know how many hours are people clocking in and so on.

4.     Keep a calendar

Organization is the key when it comes to working smoothly, and in the best manner in coworking space. You want your employees to be productive and not worry about interfering with each other’s work. For instance, maybe your one department is having a meeting in the conference room, and the other team comes there as they are not aware of the ongoing meeting. It can create chaos, is awkward, and can lead to loss of valuable time.

To make sure this doesn’t happen, you can create an online calendar, and share it with everyone online. This way everyone knows when a certain team is using the conference room, or so on. It is more important if there is a common conference room for the whole building. 

READ ALSO: 4 Ways to Inspire Employee Motivation in the Workplace

5.     Work on managing privacy

Space is less and people are more, and even the noises from outside can wreak havoc on your concentration and productivity. So, what do you do? Well, you can follow these tips:

Let the employees wear headphones as it helps them cancel the outside noise.

As there are no personal cabins except for maybe the boss. You can send an email or message on your private company network before barging on a coworker’s desk for work.

Make sure that even while listening to music, or talking with an employee, you keep it down. You don’t want to be the cause of distraction for anyone else. 

6.     Counselling should be an option

It can be cumbersome to work in close quarters with literally every office in the building bustling with work and energy. It can lead to some issues as not everyone can adapt to this. Also, if any two of your employees have any difference, counselling can help them two sort it out.

Share your ideas on whether coworking space is a good idea or not? Also, how would you manage your employees for the same?


Author Bio:

Prince Kapoor is a seasoned Marketing Analyst and Blogger. With his skills, he has been helping fellow marketers and brands worldwide. 

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Saminu Abass Ola who is popularly called ‘Mr. Possible‘ is a young motivational and inspirational speaker and writer, who is also the brain behind this wonderful blog. He is also passionate about Social Marketing. He believes in the abilities of others and tends to bring out the hidden potentials in people’s lives through his motivational articles and words of inspiration.